Albion Archaeology privacy statement
It is important that you read this Privacy Notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This Privacy Notice supplements any other notices, including Central Bedfordshire Council’s data protection and privacy statement, and is not intended to override them.
Who we are
Albion Archaeology is a trading unit Central Bedfordshire Council. We offer commercial archaeological and heritage services to a wide range of private and public sector clients and from time to time run activities and events open to the general public.
If you have questions about data or privacy contact our information governance team:
Telephone: 0300 300 5765
How we get your information
Direct from you
Where you request a quotation or fee proposal; sign up for information electronically, via our website or via paper form, directly contact us with a request for information or to sign up for an event, request marketing to be sent to you; provide your details in order to create business opportunities (including by giving us your business card, contacting us by email, post or telephone on a speculative basis, or regarding an existing contract, project, recruitment or volunteer opportunity ); or where you provide us with information so that we can perform contracts.
As you interact with our website, we may automatically collect personal data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, and other similar technologies. We do not use these cookies to identify individuals as they are used for statistical purposes only. You can restrict or block the cookies used by our website through your browser settings but this will impact your user experience. Please see our cookies policy for further details.
Third parties or publicly available sources
We may receive personal data about you from various third parties and public sources including analytics providers such as Google (based outside the European Economic Area) and publicly available sources such as Companies House, planning portals and other databases. We might also receive information shared amongst project stakeholders for the purpose delivering the projects that we work on; this might include project contact lists, reports and health and safety information etc
Information is provided to us via:
- paper copy
- online form or document
- direct secure access to a document management system
- via direct contact (meetings or telephone)
Information we collect
Our website is not intended for children and we do not as a general rule collect data relating to children. Albion runs or assists with a number of activities and events for young people aged between eight and eighteen years of age in which case we will collect the full names and ages of the attendees, and this is done with the prior written consent of the attendees’ parent or guardian.
Albion Archaeology collects personal data relating to our clients and potential clients in order to carry out our business activities. This includes name, organisation name, email address, business address, phone numbers and any other data that we need in order to carry our contractual obligations. This relates to anyone with whom we have a business relationship, either through our commercial activities or our activities as a local authority. This data is not shared with any third parties and is only used for the purposes that the individual would expect. Only information relating to projects that are being carried out in collaboration with other organisations will be shared with them
We often receive speculative CVs from people looking for both paid and voluntary work and marketing information from people and organisations that believe they have a service that may be of interest us. In the case of CVs, requests for information on future work or voluntary opportunities, or job applications for ongoing recruitment, personal data will be kept for 6 months for the purpose of contacting you if opportunities become available
From time to time we may take photographs or film activities taking place on our projects, including events attended by children. This is for the purpose of promoting and celebrating what we do and providing educational information and reports on our work.
Remember: We will only take photographs of children with the express permission of their parent or guardian. We have strict rules on the use of photographs, and we will never publish photographs without your express permission. Images are kept securely
What we do with your information
We process your personal data in order to provide the services that you have requested (and if you do not agree to this processing, we will not be able to perform our contract with you), or where we have a legitimate interest and your individual interests and fundamental rights do not override our legitimate interest.
Albion will always seek individuals’ prior consent before sending direct marketing to an individual’s email address, and when individuals sign up for any volunteering or engagement project opportunities.
Where we process your personal data based on your consent, you have the right to withdraw your consent at any time, and you have the right to opt-out of receiving direct marketing communications from us at any time.
Except as specified in this section, we do not pass on your details to any third party unless you give us permission to do so.
How we share your information
We may share your personal data:
- in the case of projects that are being managed in partnership with another organisation, your personal data will be shared with the joint partnership to the extent necessary for the management and administration of the project.
- with external service providers, to the extent required for the performance of the services, including our cloud storage provider.
- with the project client, our employer or principal/main contractor or project consultant to the extent necessary for the management and administration of the project. This might, for example, include collection of contact information for attendance on a site open day or tour, or as part of a health and safety induction
We require all third parties to respect the security of your personal data.
Retention (‘how long we keep your information for’)
The personal data collected by Albion is evaluated periodically to determine whether it is current and still needs to be held, and the applicable legal requirements. We store your personal data in accordance with our retention policy.
If you think we have got something wrong or there is a reason you would prefer for something to not be disclosed please contact us:
Telephone: 0300 300 5765
If you need to make a complaint specifically about the way we have processed your data, you should in the first instance use our corporate complaints policy.
If after receiving our response to your concern you are still unhappy with how your data has been handled, you should direct your concerns to the Information Commissioner's Office.